Marketing Administration Assistant (Freelance/Part-time)


Due to continued growth, we are seeking a freelance/part-time Marketing Administration Assistant to support our vibrant Marketing Operations team through various tasks related to PR, events and promotional materials.

With more than 50,000 customers and 10,000+ partners worldwide, we are expanding at a rapid pace and the services of a meticulous administrator to perform various duties at our office at the Malta Life Sciences Park in San Gwann on a freelance/part-time basis.

The Marketing Admin Assistant is responsible for a variety of duties from travel bookings to record-keeping, from merchandize orders and shipment to event-related tasks, and more.

The ideal candidate must be a great organizer who adopts a highly structured approach to work. To be considered for this role, candidates must be known for their efficiency and reliability and must take pride in their work.

The selected candidate will support the Events Coordinator in the areas below:

  • Assist with all events, including logistics planning, calendar requests, updating documents, etc.
  • Assist with travel and accommodation bookings
  • Assist with merchandize requests, including shipments, coordinating with fulfilment houses, tracking stock and ordering more when required
  • Order online gifts and ship Altaro goodie bags, vouchers and giveaways
  • Make bookings to marketing activities, noting any entry instructions and informing participations
  • Keep an up-to-date record of our case studies, awards, press releases, media mentions, testimonials, etc.
  • Liaise with graphic designer for document paging
  • Upload updated materials to the right folders
  • Process non-disclosure and other agreements
  • Set up the onboarding schedule for new joiners to the Marketing team, following up as needed
  • Manage the shared marketing inbox and leave notifications
  • Provide other administrative support

Required skills and experience:

  • Highly organized, reliable individual who pays great attention to detail
  • Structured and efficient approach to work
  • Ability to achieve goals and meet deadlines
  • Collaborative, team-spirited attitude
  • Good communicator with a polite, pleasant manner and 'can do' attitude
  • Fluency in written and spoken English
  • Proven track record as a personal assistant, coordinator/assistant or similar role


  • Possession of car and a driver's license would be considered an asset – although the role will include minimal external duties. Parking is provided.

Are you interested in this position? All applications will be treated in the strictest confidence.

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Altaro’s headquarters are located in a state of the art building on the island of Malta, in the ‘heart’ of the Mediterranean. Our culture is driven by open discussion, collaboration and respect. We employ an enthusiastic team who understands that one way to innovate continuous data protection (CDP) technology is by taking a step back from the implementation details to understand the customer's objectives, requirements and resources.

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